For anyone planning to visit China for business, work, or family reasons, a barcode invitation letter is a crucial document required for visa applications. This letter, equipped with a unique barcode, is often requested by Chinese consulates to verify the authenticity of the invitation and ensure the legitimacy of the visit. In this guide, we’ll go over the steps needed to obtain a barcode invitation letter from China, helping you streamline your visa application process and ensuring your trip plans proceed smoothly.
1. What is a Barcode Invitation Letter?
A barcode invitation letter is an official invitation document issued by a Chinese government agency, company, or organization for foreign visitors. It contains a barcode unique to the invitee, which makes it easier for Chinese consulates to authenticate the invitation during the visa application review process. These letters are commonly required for certain types of visas, such as the M visa for business, the Z visa for work, or the Q visa for family visits.
2. When Do You Need a Barcode Invitation Letter?
A barcode invitation letter is essential for most long-term or special-purpose visas. Here are the common scenarios when you would need one:
- Business Visa (M Visa): For business activities, trade fairs, conferences, or other professional purposes.
- Work Visa (Z Visa): For those entering China to work under a Chinese employer; the employer typically arranges the letter.
- Family Visit Visa (Q or S Visa): When visiting family members residing in China, especially for extended stays.
3. Steps to Obtain a Barcode Invitation Letter
Here’s a step-by-step process to help you obtain a barcode invitation letter from China:
- Identify Your Host in China: This could be your employer, a business partner, a family member, or an organization you plan to visit. Ensure they understand the specific details and requirements for your visit.
- Provide Necessary Information: You will need to share the following details with your host:
- Full name and passport number
- Nationality
- Purpose of the visit (business, work, family)
- Expected travel dates and duration of stay
- Request the Invitation Letter with Barcode: Your host will need to contact their local Foreign Affairs Office or relevant government authority in China to issue the letter. Chinese companies and organizations typically know the process but may require a few days for approval.
- Review the Document: Once issued, ask your host to send you a scanned copy of the invitation letter. Verify that the document includes your details, purpose of travel, host information, and most importantly, the unique barcode.
- Submit the Invitation Letter with Your Visa Application: Include this barcode invitation letter with other required visa documents (such as passport, photos, and completed visa application form) when submitting to the Chinese consulate.
4. What Information Should Be Included in the Barcode Invitation Letter?
A barcode invitation letter should contain:
- Visitor Information: Full name, nationality, passport number, and date of birth.
- Details of Visit: Purpose, expected duration of stay, and itinerary if applicable.
- Host Information: Full name, company/organization name, address, and contact details of the inviting party.
- Barcode and Official Seal: A unique barcode identifying the invitee and an official seal from the host company or government authority in China.
5. Tips for Successfully Securing a Barcode Invitation Letter
- Start Early: Request the letter as soon as you finalize your travel plans, as processing can take a few days to a week.
- Verify Details: Double-check all the information on the letter, as errors can cause delays or issues with your visa application.
- Follow Up with Your Host: Stay in contact with your host in China to ensure they complete the request promptly and that you receive the letter well before your visa appointment.
- Consult the Consulate: Confirm with your local Chinese consulate about specific requirements, as these can vary by location.
Frequently Asked Questions (FAQ)
- Is a barcode invitation letter mandatory for all visa types to China?
No, it is typically required for business (M visa), work (Z visa), and family visit visas. Tourist visas usually do not require this letter unless specified. - Who can issue a barcode invitation letter?
It can be issued by a Chinese company, organization, or government agency, depending on the purpose of the visit. - Can I use a scanned copy of the barcode invitation letter for my visa application?
Yes, in many cases a scanned copy is accepted, but some consulates may require the original. Confirm with your local Chinese consulate. - How long does it take to get a barcode invitation letter?
It depends on the host and local authorities, typically taking from a few days to a week. - Do I need to translate the barcode invitation letter into English or Chinese?
It is best to have the letter in Chinese or English. If it’s in another language, check with the consulate to see if a translation is required.